The JET Alumni Association of Toronto is one of the largest and most active chapters in Canada and the world. Coming up in January, we will be holding our Annual General Meeting, at which the year’s activities and events are reviewed and the 2011 executive will be chosen.
Our Executive Committee objectives are as follows:
1. To work closely with the Consulate-General of Japan in Toronto to support its initiatives,
2.To liaise with Japan-related organizations in Toronto, and
3.To promote the growth and success of the JET Programme.
Being part of the Executive Committee is a great opportunity to work with an excellent volunteer group who work to make a difference. We’re sending a shout-out to those interested in joining an energetic group of people!
**Please note the start time has been changed to 5 pm**
Date: Saturday, January 29th, 2011
Time: 5pm – 8pm, meeting followed by the JETAA Shinnenkai
Location: Milestones at Yonge/Dundas Square, top floor (directions)
Cost: Free to join for JETAA members
NOTE: Those interested in joining the exec please be prepared to deliver a SHORT PLATFORM speech as part of the voting process.
After the AGM, we will enjoy the rest of the night with our long awaited Shinnenkai to kick off the New Year! So, come on out and show your support!
RSVP: jetaa.toronto@gmail.com (Please RSVP by Thursday, January 27th, 2011)
The positions available are:
Chair/Co-chairs
Treasurer
Secretary
Events Coordinator
Website Coordinator
Communications Coordinator
Membership Coordinator
Sports Coordinator
Conference Organizer
Treasurer Support
Events Support
Website/Communications Support
Membership Support
Conference Organizer Support
Here are some details about the various positions and the responsibilities of each:
Chair/Co-Chair (Two-Year Term):
• Represents JETAA Toronto in the community;
• Attends quarterly Japan-Canada Network meetings;
• Schedules executive meetings and providing agendas;
• Liaises with Consulate staff regarding JETAA activities;
• Keeps abreast of JETAA International and National communications;
• Maintains connections with Canadian JETAA chapters; and
• Oversees the overall operations of JETAA Toronto.
Treasurer (Two-Year Term):
• Appointed principal accounting and financial officer of JETAA Toronto;
• Maintains financial accounts of the Association;
• Manages receipt and disbursement of funds;
• Submits budget proposals and necessary documentation to the Consulate-General of Japan in Toronto and CLAIR.
Secretary (One-Year Term):
• Records the minutes of the executive meetings; and
• Distributes them to executive members in a timely fashion.
Events Coordinator (One-Year Term):
• Responsible for organizing and overseeing JETAA Toronto events, including the development of new events;
• Co-ordinates – with the assistance of appointed committee member – monthly events aimed at bringing together Alumni;
• Compiles and submits activity reports to the Executive on a monthly basis;
• Develops promotional material for various events coordinates distribution of information with the Website and Communications people; and
• Liaises with the Japanese Visitors Association (JAVA) to promote JETAA Toronto events.
Website Coordinator (One-Year Term):
• Maintains the website as a vital tool for the JETAA Toronto community on a regular basis;
• Manages the website’s content management system based on Joomla/WordPress, constantly updating information;
• Coordinates with Communications and Events to ensure proper information is delivered to the website in a timely fashion;
• Provides technical knowledge to the rest of the Executive.
Communications (One-Year Term):
• Designs and produces JETAA Toronto’s electronic newsletter 10 times a year;
• Solicits articles and information from Alumni for use in the newsletters;
• Coordinates with Website Coordinator and Events Coordinator to ensure accurate and timely information is provided to Alumni;
• Ensures newsletter is being forwarded to the most up-to-date membership list available;
• Provides advice on new technology to help streamline newsletter and website flow of information.
Membership Coordinator (One-Year Term):
• Regularly updates the membership list;
• Ensures updated information is collected at all events;
• Provides updates to Chair/Co-Chairs to ensure updated email list is created;
• Assists JETAA Toronto in establishing subchapter development across southern Ontario,
providing support where needed;
• Coordinates with Communications to develop new ways attract members.
Sports Coordinator (One-Year Term):
• Manages and leads seasonal recreational sports including the booking of venues, permits, and necessary equipment;
• Communicates and coordinates with participants;
• Liaises with various leagues to discover potential tournament opportunities; and
• Discusses with Communications and Website Coordinator to advertise team openings and events.
Conference Organizer (One-Year Term):
• Coordinates Pre-Departure Orientation, Re-Entry Seminar, and Networking/Career events;
• Responsible for coordinating JETAA Canada’s National Conference (if applicable);
• Enlists volunteers from Executive and membership for each event/conference; and
• Provides Communications and Website Coordinator with information to be added to newsletter/ website.
Committee Members/Support (all committee member positions are One-Year commitments):
Committee members are responsible for helping out the executive members. They act as support to help the executive members fulfill their monthly duties and represent JETAA Toronto in the community and at monthly events.
Committee members are needed to assist the following positions:
• Treasurer Support
• Events Support
• Website Support
• Membership Support
• Conference Organizer Support